NOTICE OF 20TH ANNUAL GENERAL MEETING AND E-VOTING INFORMATION
NOTICE is hereby given that the Twentieth Annual General Meeting (AGM) of the Company will be held on Tuesday, June 30, 2015 at Birla Matushri Sabhagar, New Marine Lines, Mumbai 400 020 at 3.30 p.m. to transact the Business, as set out in the Notice of AGM. The Annual Report of the Company for 2014-15 along with the Notice of the AGM has been e-mailed on June 6, 2015 to members whose e-mail addresses have been made available by the depositories or are registered with the Company and sent by permitted mode by June 6, 2015 to members who have not registered their e-mail address.
In compliance with Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 and Clause 35B of the Listing Agreement, Members are provided with the facility to cast their votes on all resolutions set forth in the Notice of the AGM using electronic voting system from a place other than the venue of the AGM (‘remote e-voting’), provided by National Securities Depository Limited(NSDL) and the business may be transacted through such voting. In order to enable its Members, who do not have access to e-voting facility, to send their assent or dissent in writing in respect of the resolutions as set out in the Notice of AGM, the Company has also enclosed a ballot form with the Annual Report for 2014-15.
Members can opt for only one mode of voting, i.e., e-voting or ballot form. In case members cast their votes through both the modes, voting done by e-voting shall prevail and votes cast through ballot form shall be treated as invalid.
The e-voting period commences on Saturday, June 27, 2015 (9.00 a.m. IST) and ends on Monday, June 29, 2015 (5.00 p.m. IST). During this period, Members may cast their vote electronically. The e-voting module shall be disabled by NSDL thereafter.
The voting rights of Members shall be in proportion to the equity shares held by them in the paid up equity share capital of the Company as on June 23, 2015 (‘cut-off date’). Any person, who is a Member of the Company as on the cut-off date is eligible to caste vote on all the resolutions set forth in the Notice of AGM using remove e-voting or ballot form or voting at the AGM.
In case a Member is desirous of obtaining a duplicate ballot form, he may send an e-mail to email@example.com by mentioning their Folio/DP ID and Client ID No. However, the duly completed ballot form should reach the Scrutinizer, Mr. P. N. Parikh of M/s. Parikh & Associates at 11th Floor, Air India Building, Nariman Point, Mumbai - 400 021 not later than Monday, June 29, 2015 (5.00 p.m. IST). Ballot Forms received after this date will be treated as invalid.
The facility for voting, either through electronic voting system or ballot or polling paper shall also be made available at the AGM and Members who have not already cast their vote by remote e-voting shall be able to exercise their right at the AGM. The Members who have cast their vote by remote e-voting prior to the AGM may also attend the AGM but shall not be entitled to cast their vote again.
A person who has acquired shares and become a member of the Company after the dispatch of notice of AGM and holding shares as of cut-off date, may obtain the login ID and password by sending a request at firstname.lastname@example.org. However, if the person is already registered with NSDL for remote e-voting then the existing user ID and password can be used for casting vote.
For details relating to remote e-voting, ballot and poll, please refer to the Notice of the AGM. In case of any queries relating to voting by electronic means, please refer to the Frequently Asked Questions (FAQs) and e-voting user manual for Shareholders available at the Downloads section of www.evoting.nsdl.com or contact at toll free no.1800-222-990. In case of any grievances connected with facility for voting by electronic means, please contact Mr. Rajiv Ranjan, Assistant Manager, NSDL, 4th Floor, ‘A’ Wing, Trade World, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai – 400 013. Email: email@example.com, Tel: 91 22 2499 4200/ 91 22 24994738.
Persons entitled to attend and vote at the meeting, may vote in person or by proxy/ through authorized representative, provided that all proxies in the prescribed form/authorization duly signed by the person entitled to attend and vote at the meeting are deposited at the Registered Office of the Company, not later than 48 hours before the meeting.